The Office of Newcomer Services (ONS) is responsible for coordinating, planning, implementing and evaluating Virginia's refugee program. The Refugee Resettlement Program provides support for men, women and children from all parts of the globe who have been forced to flee their homelands because of wars, armed conflicts and/or gross violations of human rights. ONS administers a variety of federally funded programs which promote the earliest possible economic self-sufficiency and social integration for refugees into Virginia’s communities. Populations that are eligible for refugee services include:

• Refugees
• Amerasians
• Asylees
• Cuban/Haitian entrants
• Special immigrant visa holders (SIVs)
• Unaccompanied refugee minors
• Victims of human trafficking
• Victims of torture

• ONS 2012 Annual Report (PDF)

Virginia's resettlement plan was designed to assist refugees achieve economic self-sufficiency as quickly as possible. The federal government requires Virginia to submit this plan as a condition for receiving funding for refuges resettlement assistance. Federal regulations define the content of the plan.

• Contents (PDF)
• Federal Regulations Cross-Reference Guide (PDF)
• Reference Documents (PDF)
• Section 01 - Administration (PDF)
• Section 01 Attachment 1A - Governor's Designation Letter (PDF)
• Section 01 Attachment 1B - State Refugee Coordinator Designation Letter (PDF)
• Section 01 Attachment 1C - Areas of Resettlement (PDF)
• Section 02 - Assistance and Services (PDF)
• Section 02 - Attachment 2 A - Virginia Refugee Resettlement Program Goal (PDF)
• Section 02 - Attachment 2 B - Virginia's Model for Refugee Resettlement (PDF)
• Section 02 - Attachment 2 C - Virginia Refugee Resettlement Provider LEP Requirements (PDF)
• Section 02 - Attachment 2 D - ONS Policy on Access for LEP Refugees (PDF)
• Section 02 - Attachment 2 E - VDSS Policy on Access for LEP Individuals (PDF)
• Section 03 - Refugee Cash Assistance (PDF)
• Section 03 Attachment 3A - Refugee Cash Assistance Policy (Summary) (PDF)
• Section 04 - Medical Services and Medical Screening (PDF)
• Section 04 Attachment 4A - Virginia Plan for Refugee Medical Screening (PDF)
• Section 05 - Refugee Medical Assistance (PDF)
• Section 05 Attachment 5A - Refugee Medical Assistance Policy (Summary) (PDF)
• Section 06 - Unaccompanied Refugee Minor Program (PDF)
• Section 06 Attachment 6A - Interstate Compact on the Placement of Children (PDF)
• Section 07 - Cuban/Haitian Entrant Program (PDF)
• Section 08 - Maintenance of Records (PDF)
• Section 09 - Program Monitoring (PDF)
• Section 09 Attachment 9A - ONS Trimester Performance Feedback Form (PDF)
• Section 10 - Fiscal Monitoring (PDF)
• Section 10 Attachment 10A - Contractor Audit and Performance Reviews (PDF)
• Section 11 - Waivers & Withdrawals (PDF)
• Section 12 - Pandemic Influenza Preparedness (PDF)
• Section 12 Attachment 12A - Pandemic Influenza Resolution between U.S. Secretary of Health & Human Services & Virginia (PDF)
• Section 12 Attachment 12B - State Refugee Coordinator's Appointment Ltter to the Virginia Department of Health Pandemic Influenza Advisory Committee (PDF)
• Section 12 Attachment 12C - Refugee Halth Coordinator's Appointment Letter to the Virginia Department of Health Pandemic Influenza Advisory Committee (PDF)
• Section 12 Attachment 12D - State Refugee Coordinator's Sharing of Refugee Demographic Information (PDF)

• Entire Plan as One Document (PDF)

Manual

• Contents (PDF)
• Forward (PDF)
• Chapter 1 - Program Overview (PDF)
• Chapter 2 - Eligibility for Public Assistance (PDF)
• Chapter 3 - Refugee Cash Assistance Program (PDF)
• Chapter 4 - Refugee Medical Assistance (PDF)
• Chapter 5 - Refugee Social Services Employment Sub-Recipient Requirements (PDF)
• Chapter 6 - Unaccompanied Minors Program (PDF)
• Appendix B - Glossary of Terms (PDF)

Transmittals

• 06-24-2011 (PDF)

Guidance & Procedures

• Confirmed Measles Case in Burmese Refugee from Malaysia (PDF)
• Coverage of Refugee Medical Expenses Prior to Medicaid Approval (PDF)
• DOJ Guidance on Employment Verification Procedures for Refugees & Asylees (PDF)
• Department of Motor Vehicles (PDF)
• Disaster Preparedness Translations (PDF)
• Extension of Period of Eligibility for Afghans with Special Immigrant Visas (PDF)
• Family Strengthening Conference (PDF)
• Health Care Reform for Refugees, ACF Summary (PDF)
• Interpretation & Translation Services for VIEW Mandatory Refugees (PDF)
• Iraqi and Afghan Period of Service Eligibility for RSS & TAP Program Services (PDF)
• Legal Permanent Residency Status Application Medical Requirements (PDF)
• Medicaid Managed Care Process (PDF)
• ONS Transmittals Name Change (PDF)
• Partnership for Prescription Assistance Local Visits (PDF)
• Refugee Medical Screening Protocols (PDF)
• Swine Flu Outbreak Precautions (PDF)
• TANF Debit Card Information, Alternative Payment Method Information (PDF)
• TANF School Attendance Requirements as They Relate to Refugee Populations (PDF)
• Training Opportunities on Children's Eligibility for SSI (PDF)
• Trimester Reporting Requirements (2009) (PDF)
• Trimester Reporting Requirements (2010) (PDF)
• Trimester Reporting Requirements, Replacement Template (PDF)
• USCIS Naturalization Publications & Training Materials (PDF)

Forms

• Mutual Responsibility (DOC)
• RSSEP Communication (DOC)
• RSSEP Registration – Central (DOC)
• RSSEP Registration – Eastern (DOC)
• RSSEP Registration – Northern (DOC)
• RSSEP Registration – Piedmont (DOC)
• Release of Information (DOC)

Resources

Guidance & Procedures

Resources

Guidance & Procedures

Resources

• National Emergency Repatriation Plan Operationnal Guide (PDF)